Evo-Soft Ltd blog

How ERP (Enterprise Resource Planning) can benefit SME’s (Small to Medium Enterprises)

evo soft — Mon, 19 Dec 2011 05:38:39 +0000

ERP (Enterprise Resource Planning) is an integrated system that can connect all departments of a business into a single database. This facilitates all aspects of running a business. SME’s (Small to Medium Enterprises) may feel that ERP is only for big companies; but this is not the case. An integrated database can expand a business and create better productivity. ERP can benefit any organisation in running smoothly.
Q: Is my business big enough for an ERP package?
A: Any business can benefit from an integrated system. Originally ERP packages were designed for larger organisations, but now companies have realised that ERP software have benefits to all business, even down to a single user system. ERP packages are now priced to fit the SME market place. No matter the size of a business, it will be able to benefit from an ERP system; and with fully integrated systems such as Microsoft Dynamics NAV being priced by the number of users, it is affordable at any size. In fact, SME businesses cannot afford to be inefficient in a price conscious and highly competitive marketplace.
Q: How can ERP benefit my business?
A: All business have the same objective: to make a profit. So how can ERP help a business become more profitable? A few ways are:

An integrated ERP system will free up staff from time consuming, repetitive operations and allow them to focus on more productive activities.
ERP software provides more accurate information, leading to better purchasing models, reducing costs and improving cash flow
The accurate information and efficient operations generated from ERP software lead to increased customer satisfaction, leading to improved customer retention and repeat orders.

Q: Can an ERP package grow with my business?
A: Does your business software help or hinder your business growth? A wise investor will find software that will facilitate business growth and will move with the business. Software should not drive the business but support it. Disparate systems and old technologies can inhibit growth. A new integrated system, like Microsoft Dynamics NAV will help your business to grow and can grow with you. By adding user licenses as needed it is easy to connect all your users and business functions.

In conclusion, there is no business too small for integrated ERP software, as all businesses have the same needs and processes which can be helped by an integrated system. All organisations have the same goal and ERP can help you stay on top in the competitive price market.

When is it time to switch to ERP (Enterprise Resource Planning)?

evo soft — Mon, 12 Dec 2011 10:28:32 +0000

Technology advances so quickly that it is important to have an ERP package that can advance with the world of business and with your specifications. IT systems are important for staying competitive and active. A business must be vigilant and progressive to maintain a competitive edge. The two main questions to ask about your software are:
Is my current system sufficient and efficient?
Most businesses begin with an accounting system and add –programs as they progress; as the need arises they add another business function. Eventually they wind up with a tangled mass of programs that cause problems with staff efficiency and data accuracy. This conglomeration requires multiple entries of same or similar data, duplicating work which meaning time wastage. The data entered in the disparate systems may not be entirely up to date or in sync with other programs and there are discrepancies between reports. This creates confusion and further time wastage as staff try to decide what data is accurate. With an ERP integrated database there is no need for multiple entries. Staff only need input the data once and it is consistent and accessible to everyone using the integrated database, increasing productivity.
Businesses can outgrow their systems and systems become outdated. One sign that it is time to update with new ERP software is that you are no longer able to connect with current technology and are being hampered in your growth rather than supported
What will my business gain from this investment?
An ERP integrated system can help with making your business more efficient and accurate. It takes less time and energy because ERP eliminates the need for duplicate entry to make all the data accessible, thus allowing staff to work on other goals which allows greater productivity. Staff can spend more time focused on more profitable activities.
An ERP package makes a good return on investment for all the time and staff inefficiency it can prevent. Because an integrated system is easier to run, understand, and use, it allows staff to work on greater customer satisfaction and gives you a competitive edge in the market. ERP can increase profits and ensures all business functions are accurate because all the input is simpler, all data is contained in a single system which means greater accuracy.

Is it time for your business to switch to an ERP integrated system? If you feel the need for simplicity, efficiency and ease in your business functions, ERP aids in all areas of the workplace and can help you stay competitive as a business.

ERP Aftercare – What Happens After You Install Your New ERP System?

evo soft — Mon, 05 Dec 2011 13:08:28 +0000

What happens after you install your new ERP system? Choosing the software company is just as important as choosing the right software. Having gone through the process of putting in an ERP system you want to ensure that you will have the help you need afterwards.
What should you look for in an ERP provider to ensure quality aftercare?

Well-trained and friendly staff
Will the people working with you on your ERP database have a specialised knowledge in your ERP package? Do they have in depth knowledge and a singularity of focus?
Continuity of care
Will the people who designed and installed your system have any part in your aftercare? Because many ERP packages have at least some aspects that are developed specifically for those who use them, it is handy to be able to get in touch with the people you know; those who designed your system.
Advice and Consultancy
Will your ERP provider be able to give you consultancy and advice? Will they provide you with a partnership, advising you and keeping you current in updates that could benefit your business?

When selecting the ERP database that’s right for your business, it’s important to select a company that will help you before and after and fulfil all its functions. They will give you more than just an integrated system; they will continue to provide you with services so you can make the most out of your ERP package.

What are the benefits of ERP (Enterprise Resource Planning)?

evo soft — Mon, 21 Nov 2011 04:48:59 +0000

All businesses have the same goals: to have great customer satisfaction and make a profit. An ERP system can help achieve these goals:

Better Efficiency – Because integrated ERP software reduces duplication, it aids in helping a business run smoother and faster. When all data can be combined in an integrated system there is no need for double entry and checking for consistency. With a single integrated system you can be assured the data is precise and so inputting data takes less time and effort
Increased Productivity – When your staff use an integrated ERP system, they are confident in knowing the data is accurate. This means they can find necessary information from the integrated database without having to check multiple sources for the most up to date feed. Improved accuracy and efficiency from the ERP integrated system means time can be spent more productively on customer satisfaction and increased business.
Customer Satisfaction – With an ERP database providing consistent and reliable data, more time is allowed in helping the customer with their needs. An ERP integrated database means you will be able to provide the customer with correct information. When the customer is satisfied, it is more likely they will return and offer their business again.
Improved Cash Flow – Better information means more accurate purchasing and the ability to time receipts to reduce warehouse storage. This not only saves on storage costs, but also lessens the time that your cash is tied up with stock before converting the sale.
Higher profits – Great efficiency means less waste, better service, and more profit. You can reduce overheads and/or redeploy assets to more profitable activities, but ERP software implementation can give you a good return on investment.

Using an ERP software package, more can be achieved in less time because there is no duplication of work, and no need to check multiple sources to find what data is accurate. Time can be utilised more productively when using an ERP integrated system, which leads to a better working environment and higher profits.

What is Enterprise Resource Planning (ERP)?

evo soft — Wed, 09 Nov 2011 07:58:50 +0000

Enterprise Resource Planning (ERP) is business software that allows you to connect all aspects of a business in a single system, aiding the flow of information between all of the business functions.
ERP business software typically includes:

An integrated business system that operates in real time without the need for periodic updates, meaning users are working with current data at all times;
Accurate stock counts allowing sales and purchases to be more precise creating better cash flow and increased customer satisfaction;
A common database which supports all the applications of the business so all users have access to accurate information in a single source;
Installation without excessive application or data integration to make the transition easy and fast so your business can benefit quickly.

ERP software is capable of integrating all required business information including functions of Financial Management, Human Resources, Manufacturing, Sales & Marketing, Resource Planning, Purchasing, Warehousing, Projects (Jobs), and Service Management.
Since all the business is working from a single database in an ERP solution, all the users are working from the same platform. If action is taken by one department, the change is live and system wide. There is no duplication of work and everyone can respond and act with precision and efficiency without having to consult multiple systems.
With ERP software a business can operate efficiently, knowing the integrated database is accurate and up to date, without needing to check for consistency. ERP is the interdepartmental link which assists any organisation in running smoothly.
ERP software can enhance any business by providing an entire business solution which can increase productivity, satisfaction, and profitability.

Evo-soft Press Announcement October 2011

evo soft — Tue, 18 Oct 2011 05:38:03 +0000

Evo-soft launches 5 user licenses to implement Microsoft Dynamics NAV for £1800/€2000 in the UK and Republic of Ireland.
Evo-soft is excited to announce that all new customers will be able to purchase a 5 user license for £1,800/€2000, giving tremendous savings to implement Microsoft Dynamics NAV. Evo-soft is introducing this offer in partnership with Microsoft for a limited time from October 2011.
Ashley McIntyre, MD of Evo-soft, “This staggering offer means a substantial saving to businesses at a time when it’s imperative to invest to provide SME businesses with the ability to increase margins and help maximise profitability and liquidity by making the most of people, processes and systems”
Derek Fisher, Sales Director believes “This initiative will support new customers in their drive for growth, which in turn will improve profitability and turn new opportunities into reality, only achievable through Evo-soft’s smooth implementation of Microsoft Dynamics NAV”
In addition Evo-soft is launching to existing customers the “License Model Transition Offer” A Microsoft Dynamics NAV customer who is currently licensed on Module Based Licensing can transition to Business Ready Licensing. For a limited time, eligible Evo-soft customers can transition and again make further substantial savings.
About Evo-soft

Evo-soft Ltd is a UK top 30 Gold Certified Microsoft Partner with offices in the UK and the Republic of Ireland. Evo-soft have a considerable number of clients based throughout both countries and is recognised by Microsoft as the leading specialist in several vertical markets. Evo-soft has invested in excess of 6 figures of development and thus is expertly proficient in the selling, modifying and support of Microsoft Dynamics NAV (formerly called Navision). This singularity of focus has allowed the development of extensive expertise so that Evo-soft can provide the best advice and align the product to be of the greatest benefit to clients.

For further information please contact the public relations department at Evo-soft Ltd;
Tel; + (44) 01793 552 843
Email: catrina.ure@evo-soft.co.uk
www.evo-soft.co.uk

Three for One Deal on Dynamics NAV from ERP Specialist Evo-soft

evo soft — Fri, 29 Apr 2011 11:15:36 +0000

Until 24thJune 2011, Evo-soft Ltd will supply the first three Microsoft Dynamics NAV licenses for the Price of one. Companies in the UK and Ireland will be allowed to apply the offer to either the Business Ready Licensing edition or the Advanced Management edition for even greater savings.

Derek Fisher, Sales Director for Evo-soft, stated, “Whether you have outgrown your current business software, or are just tired of inefficient legacy systems, this offer, being backed by Microsoft, is an excellent opportunity for small to medium sized companies to obtain the power of an integrated ERP package at a significant cost savings.”

According to Ashley McIntyre, MD of Evo-soft, “Businesses have been bogged down for years with mounds of data but no information. Microsoft Dynamics NAV offer companies a chance to change this with increased accuracy through a fully integrated system, and improved visibility through reporting and business intelligence tools. This allows management to take control of their operations and drive business forward.”

Dynamics NAV is known for its adaptability; allowing users to have it their own way. Companies can have a package moulded to their industry but retain full upgradability; while users can tailor their own screens improving adoptability and productivity.

Evo-soft currently service clients in a variety of fields, but have particular expertise in the supply chain sector.As a UK top 30 Gold Certified Microsoft Partner with offices in the UK and The Republic of Ireland, Evo-soft believes in working in partnership with their clients with the aim of helping them unlock their full commercial potential. Evo-soft’s singularity of focus on the Dynamics NAV package, have made them leading specialists with the software, which can translate into major cost and time savings for clients .

The offer of 3 Microsoft Dynamics Licenses for 1 will end on June 24th. This opportunity should not be missed by anyone looking for a change in 2011.

For further information visit http://www.evo-soft.co.uk/landing/microsoft-dynamics-nav-offer.cfm or call 01793 554843.
*Available to new Dynamics Customers only. Other terms and conditions apply.

Key Indications That Your Business Needs New Software

evo soft — Wed, 16 Feb 2011 09:13:43 +0000

As a business grows and develops it is understandable that its operational requirements change. It is fundamental that a business director or manager can recognise when a new business software solution is needed, but what signs should you be looking for?

Key indicators that your business needs a new software solution include:

When the size of your operation has simply overgrown the capabilities of the software, with the software not performing effectively and not coping with the number of demands from employees.

When the analytics functions of the software are no longer providing additional benefits. This can severely restrict your business insight, hindering functional improvements and if reports are taking too long to compile, out of date information that has lost its worth.

When different areas of the business are voicing concerns over limited shared data that is essential for internal cooperation.

When workers are forced to develop workarounds in order to avoid inefficiencies in the software.

When employees spend an increased amount of time fixing bugs or problems within the software, reducing the time they can spend performing their duties.

When you are unable to connect with new technologies that could offer significant business benefits.

When your company is no longer receiving effective support for software functions, problems and technical issues.

If these indicators are present it could be a sign that your business software solution is underperforming; leading to:

Holding the Wrong Stock – which can become a serious problem when business software is underperforming; eventually this can lead to wastage and creates issues with availability.

Delayed Order Processing – when the order process suffers the knock-on effects can be dramatic, particularly the negative effects that delayed or failed orders can cause to customer and supplier relationships.

Inefficient Use of Time – when employees spend too much of their time working with problematic software they can spend less time focussing on their actual job functions, negatively effecting productivity and workforce morale.

Manual Workarounds – workarounds used to bypass software issues add to this inefficiency but can also lead to communication problems across the workforce; this increases the chance of mistaken data, can create data gaps or lead to reliance on one member of staff for data.

Poor Intelligence – if the data produced by your integrated business software is out of date or misleading your insight into the business suffers. This can lead to poor inventory management, inefficient use of resources and more widely, misled business decisions.

Naturally any business director or manager aims to avoid these problems, which is why it is so important to recognise when your business software is underperforming and when it may be time to opt for an integrated ERP software solution. Fundamentally, identifying that new software is essential and choosing the right software package are two processes that can significantly affect the direction of any business.

Important Considerations When Purchasing Inventory Management Software

evo soft — Tue, 08 Feb 2011 08:08:28 +0000

Choosing inventory management software is an important decision that can dramatically affect the direction, operational efficiency and profitability of a business. This important decision should be based upon key considerations made with the long term health of the business in mind:

• Usability
• Scalability
• Functionality

Usability is an important consideration in choosing an inventory management solution. Understandably any software suite needs to be easily accessible and understandable for its users, allowing workers to utilise its functionality. User acceptance will not be achieved with difficult to use inventory management software. An ERP package that provides integrated inventory management software reduces effort and streamlines information flows.

Scalability is vital when choosing inventory management software as the long term benefits should form a large constituent in any decision. As a dynamic business, the desired result of utilising inventory management solutions is to provide the company with resources that will grow and develop as the operation become larger and more complex. Your software should be able to grow with you.

One of the most important benefits of inventory management software is the way business functionality is impacted by stock availability awareness. Put simply this awareness is based upon accurate and current stock level knowledge, presented in an easy to understand format that provides genuine insight into business operations. Having such up to date and accurate figures creates serious benefits in both sales and purchasing processes.

• Sales teams benefit from being able to focus their efforts on existing stock, whilst faster, more efficient order fulfilment processes provide increased customer satisfaction, reducing instances of delayed or incomplete dispatches. The end result is happy customers and more productive customer relationships.

• Purchasing processes also benefit from inventory management software as decisions are based upon real time, accurate data, meaning that purchases are always appropriate and Just In Time purchasing can easily be implemented if desired. This improves cash flow by reducing stock holdings, while being sufficiently stocked to fulfil customer or manufacturing requirements.

The correct inventory management software can help your business in a number of ways; notably by improving stock availability awareness and operational efficiency. When purchasing software packages usability, scalability and functionality are key aspects that should form the basis of any decision; Microsoft Dynamics NAV provides all three and when implemented successfully offers businesses a solid platform from which to flourish and prosper.

Important Considerations for Choosing a Software Partner

evo soft — Fri, 19 Nov 2010 14:05:24 +0000

When purchasing ERP software or any generic software package the support you receive is more often than not based upon the re-seller as it is their services which will provide your business with the opportunity to flourish, partnering you in growth.

Below are 7 important questions to consider before signing with a software partner:

1. Will this partner be able to understand my business and recognise where implementation will benefit my procedures and processes?
2. What level and types of services will be provided by this partner through the implementation of the software?
3. Importantly, what are the costs involved in utilising the software, what return on investment will this partner be able to offer my business?
4. If my business needs support, will this support be provided in a way that minimises downtime?
5. Is this partner an effective communicator and do I as a person feel comfortable conversing with their representatives?
6. Can this partner back up their claims with a good reputation with existing customers and also a solid number of referrals?
7. In the rapidly changing environment that is software resale, can this partner keep up to date with industry developments and assist my company in adapting to these changes?

In addition to the point above it is important to consider the speciality of the re-seller. Microsoft software re-sellers are regularly encouraged to specialise in certain markets so that they are able to offer solutions that are not only technically proficient but also suitable for specific industries. That said, there are instances where the industry in which a company operates does not have a specialist provider or as a company you may feel that utilising specialist services is not the answer.

It is also important to remember that in the modern world the locality of your supplier should not be a deal breaking issue. With a partner that understands the power of remote working and is also able to commit to on-site meetings, geography should rarely, if ever be a major consideration.

Ultimately the choice of partner is about deciding which re-seller will be able to provide an effective software solution that offers considerable ROI and improved processes. Additionally however, it should be remembered that any re-seller should be able to offer a service that partners your business, working with it to achieve goals and growth.